Wedding Coordinators: should you hire one? Well, it depends on who you ask. Some people will tell you it’s an un-necessary expense. Let a family friend do it, they can follow your timeline just fine. Or your mom can handle it, that’s what she’s there for, right? Why waste the extra money when there has to be someone capable attending your wedding?
Let me tell you my story. My simple, low budget, church wedding story. We got married on April 23, 2005. We were 19 and 21, and had absolutely no idea what we were doing. All we knew was we wanted to get married. So Kyle proposed, I said yes, and then we went to my parents for a budget. I didn’t know what was realistic, so I asked for very little thinking I could do it all. Because of our small budget, we chose not to have a coordinator. First, I asked my sister, the one who runs events for a living, and she nicely explained she’d rather enjoy the wedding than work it. Completely understandable. That’s when we decided to ask a friend who had the personality to run a wedding. She did a great job at what we asked her to do, but seeing as we had no clue on what we were doing we missed asking her to run few important things…like the cake cutting, and every other big reception event. My mom ended up running the reception, making sure things happened on time, pouring Sprite into plastic toasting glasses (which takes FOREVER by the way), and didn’t get to enjoy the reception the way we would have liked for her to. We also ran into a big snafu that our friend “wedding coordinator” didn’t know to handle because she wasn’t trained as a professional wedding. Which was that our minister told us 5 minutes before the ceremony no pictures were allowed. Now I’m not saying a hired professional could have worked magic in that situation, but you never know…she would definitely have had a better chance than someone running their first wedding.
This is why I’m a huge advocate of hiring a wedding coordinator! There are so many things that you can’t plan for on a wedding day. Something is going to go wrong, and who would you rather have dealing with it on your day: your mom, a family friend or a professional? I could tell you story after story of family friends who have been assigned to run a wedding day practically falling apart at the seems when it comes time for them to run things. There was one, and I’ll never forget it, who came into the bridal suite screaming at the bridesmaids for something petty. After a few minutes of berating, I had to nicely ask her to go outside with me and calm down. While I’m glad I was there to intervene on the bride’s behalf so she didn’t have to, I’m also sure there were moments I missed photographing because of it. And if I hadn’t been there, the mom would have most likely been dragged into it too (because it was her friend), and she would have been distracted from celebrating with her daughter.
So before you decide to cut that part out of the budget, consider the alternatives. And if I haven’t convinced you out of fear, how about this…wedding coordinators have connections in the industry. They have florists, linen companies, caterers, cake designers, etc all lining up to work with them. I can’t promise you’ll get discounts in every area, but you’ll probably get more for your money because you’re working with a particular coordinator. I’ve had several tell me that they’ve made up the cost of hiring them in the savings they’ve brought to their brides.
Moral of the story: hire a coordinator! Whether it’s just for day of or the entire event planning process. Take that stress off your shoulder and let someone else handle it. Then go enjoy your dream day!
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